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Who It’s For

Tennis courts, golf courses, surf schools, climbing gyms, football clubs, martial arts schools, and recreational venues that manage bookable spaces, instructors, and group sessions.

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Key Challenges & Needs

  • Avoiding double bookings across courts, fields, rooms, and classes.
  • Managing recurring sessions, classes, and seasonal schedules.
  • Coordinating coaches, instructors, and staff availability.
  • Handling memberships, passes, and recurring billing.
  • Keeping players informed about cancellations or schedule changes.

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1. Add courts, fields, rooms, and coaches

Create courts, rooms, pitches, instructors, and coaches as resources in
Resources. For multiple identical courts or fields (e.g. Court 1–6), use
Sub-Resources so Oskar automatically assigns one specific unit to each booking.

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2. Set up classes, training sessions, and group events

Use Events & Classes for:
  • Group lessons
  • Clinics (e.g. “Beginner Tennis Clinic”)
  • Weekly training groups
  • Special workshops (e.g. “Summer Surf Camp – 5 days”)
Add capacity, multiple occurrences, and waitlists as needed.

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3. Offer individual coaching and private sessions

In Services:
  • Create bookable private training (e.g. “1:1 Tennis Lesson – 60 Minutes”)
  • Add price, duration, and assign the relevant instructor or court
  • Add extras like racket rental, tape, equipment use, or video analysis

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4. Manage memberships and passes

In Payments, set up:
  • Monthly or seasonal memberships
  • Multi-class or multi-session passes
  • Renewal reminders
  • Online payments via Stripe or offline payment options
Note: Oskar supports standard payments and refunds — not deposits or pre-authorisations.

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5. Automate communication and check-ins

Turn on confirmations, reminders, and cancellation updates in
Settings. Use QR-Code Check-In to track attendance for classes, workshops, or training sessions.

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6. Coordinate schedules and prevent conflicts

View all coaches, courts, and fields in
Calendar. Use daily or weekly views to:
  • See which courts are booked
  • Manage instructor availability
  • Block time for cleaning, maintenance, or tournaments

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7. Run special events or seasonal programs

For open days, holiday camps, or recreational tournaments, create multi-session events in Events & Classes.
You can also combine multiple offerings using Multi-Booking & Cart.

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Key Oskar Features

  • Scheduling for courts, rooms, coaches, and classes.
  • Group sessions with capacity controls and waitlists.
  • Membership and pass management with recurring billing.
  • Online and offline payments.
  • Calendar-based resource and staff coordination.
  • Automated reminders, confirmations, and QR check-ins.

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Wow Features

(All real and available today)
  • Sub-resource court tracking to avoid double bookings.
  • Recurring event builder to schedule semesters, seasons, or weekly programs.
  • Multi-booking cart for families booking several classes at once.
  • QR check-in for fast attendance tracking.
  • Intake forms to collect skill levels, preferences, or equipment sizes.

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Core Messages

  • Keep courts, classes, and coaches organised in one calm system.
  • Let players and members book online 24/7.
  • Reduce cancellations with automated reminders and clear availability.
  • Manage memberships, passes, and recurring schedules with ease.
  • Coordinate facilities and instructors without spreadsheets.

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Learn More

Multi-sport clubs and facilities can explore our
sports facilities booking system
to see examples across tennis, golf, climbing, and more. If you also run outdoor courses or guided excursions, visit our
tour booking software
for itinerary and session management.