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Who It’s For

Coaches, consultants, therapists, advisors, and small agencies — whether you operate solo or run a team.

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Key Challenges & Needs

  • Manual scheduling across emails and calendars leads to confusion or double bookings.
  • Payments and confirmations require too much back-and-forth.
  • Client information (goals, notes, preferences) is scattered.
  • Growing from one provider to several creates complexity fast.
  • Keeping availability, sessions, and locations organised takes time.

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1. Add your team and rooms

Add consultants, therapists, or meeting rooms as resources in Resources.
If you work with multiple practitioners, add team members in Staff and assign roles and permissions. Use resource groups such as “Therapists,” “Consultants,” or “Coaching Rooms” for clarity.

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2. Define your services

In Services, create sessions such as:
  • “Initial Consultation – 60 min”
  • “Therapy Follow-Up – 45 min”
  • “Business Coaching – 90 min”
Set duration, price, and optional extras like “Session Summary PDF” or “Extended Q&A Call.”
Assign each service to its relevant practitioner or room.

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3. Enable online or offline payments

Go to Payments to:
  • Connect Stripe for online card payments.
  • Use offline payments (cash, bank transfer) when Stripe is disabled.
  • Set deposits, taxes, or full-price payment rules.
All transactions appear in Left Menu → MANAGE → Orders, where you can issue refunds or send payment links.

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4. Publish your booking page

In Booking Page Setup:
  • Add your logo, description, and brand details.
  • Choose your booking flow (service-first, resource-first, or event-first).
  • Enable multilingual support if needed.
Share your public booking link via website, email signature, or a QR code.

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5. Automate confirmations and reminders

In Service Settings → Notifications, toggle Booking Reminders on/off for each service.
To reduce no-shows further, require deposits or full payment upfront via Payment & Checkout. For guidance, see Reduce No-Shows.

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6. Collect the right client information

Use Intake Forms or Custom Fields to collect:
  • Background information
  • Session goals
  • Consent details
  • Preparation notes
Data appears in the booking flow and stores under each client in Customers.

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7. Stay organised with the calendar

Use the Calendar to:
  • View day, week, month, timeline, or list views
  • Filter by practitioner, room, service, or status
  • Add manual bookings for phone enquiries or walk-ins
  • Manage availability in real time
Everything syncs instantly across your team.

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8. Grow your practice

As you expand:
  • Add new practitioners in Staff
  • Add new rooms or equipment in Resources
  • Create new services or package sequences using Add Service
  • Track high-demand times and revenue in Analytics

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Key Oskar Features

  • Clean, professional booking page for appointments and sessions.
  • Real-time scheduling across practitioners and rooms.
  • Integrated payments (online or offline).
  • Customer profiles with notes and booking history.
  • Automated confirmations and reminders via email.
  • Multi-booking cart for bundling sessions.
  • Full visibility in the calendar with multiple view modes.

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Wow Features

(All features that exist today — no future claims)
  • Multi-booking cart for combining services (e.g., “Consultation + Follow-Up”).
  • Sub-resources for managing identical rooms or shared spaces.
  • QR check-in for group workshops or events.
  • Calendar filters for fast team scheduling.
  • Intake forms that enhance session prep and personalise care.

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Core Messages

  • Replace back-and-forth scheduling with a calm, self-service system.
  • Let clients book and pay online — you stay focused on your expertise.
  • Keep practitioner availability, sessions, and client details organised.
  • Grow your practice without adding admin overhead.
  • One simple booking link that ties your whole workflow together.

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Learn More

If your work is session-based or consultation-focused, explore: