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Who It’s For

Conference organizers, community venues, theaters, concert spaces, clubs, cultural centers, festivals, and multi-purpose event halls.

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Key Challenges & Needs

  • Selling fixed-time tickets with capacity limits.
  • Managing multiple halls, rooms, or stages.
  • Avoiding double-bookings for staff or spaces.
  • Handling different ticket types (Standard, VIP, Early Bird).
  • Tracking attendance quickly on the day of the event.
  • Communicating changes to attendees through automated emails.

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1. Start with the AI Setup Agent

Describe your venue or event to Oskar — for example:
“We run a venue with two halls and host concerts on weekends.”
Oskar creates a draft setup with sample halls, ticketed events, and pricing.
You can adjust everything in the live preview.

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2. Refine your setup

Rename halls or rooms, update ticket prices, upload your logo, and set your cover images.
Click Proceed with this setup when your Booking Page preview looks right.

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3. Add halls, rooms, and equipment

In Resources:
  • Add each stage, hall, room, or breakout space
  • Add technical equipment if you want to block it during events (e.g., projector, PA system)
  • Set availability and blocked times via Schedule & Availability
If you have identical rooms (e.g., “Workshop Room 1–3”), use Sub-Resources so Oskar can track each unit.

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4. Add staff and teams

Add technicians, security staff, volunteers, facilitators, or performers in Staff:
  • Set their availability
  • Assign which events or services they are linked to
  • Control what they can manage using roles and permissions
This ensures people cannot be double-booked across overlapping events.

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5. Create ticketed events

Use Events & Classes to create:
  • Concerts
  • Theater performances
  • Conference sessions
  • Workshops
  • Repeated shows
  • Multi-day festival sessions (up to 100 dates)
For each event, you can:
  • Add ticket types (e.g. “Standard” and “VIP”)
  • Set capacity
  • Require payment or make it free
  • Add an image, description, and location
  • Assign staff and resources to avoid conflicts

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Waitlists

Enable waitlists so attendees can sign up if the event is full.
Use Auto-offer to automatically send claim links when spots open.

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6. Set up payments

In Organization Menu → Settings → Payment & Checkout:
  • Connect Stripe for online payments
  • Set currency and taxes
  • Allow deposits (event-level)
  • Enable offline payment if needed
All ticket sales appear under
Left Menu → MANAGE → Orders,
where you can refund or filter payments.

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7. Use QR codes for fast check-in

Enable QR codes in your event:
  • Go to Events → [Your Event] → Payment & Checkout
  • Toggle Enable QR Check-In
Staff can then scan attendees on arrival from:
  • The event’s attendee list (Scan button)
  • Quick Actions → Scan QR Code
Attendance updates instantly in the admin interface.

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8. Communicate with attendees

Oskar automatically sends:
  • Booking confirmations
  • Payment receipts
  • Reminder emails (when enabled in the service/event)
  • Cancellation confirmations
You manage email templates and sender details in
Notifications.

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9. Analyse event performance

Use Analytics for:
  • Total bookings
  • Revenue
  • Average revenue per booking
  • Unique clients
Filter trends over time to improve future events.

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Key Oskar Features (Verified)

  • Ticketed events with multiple ticket types.
  • Capacity control and recurring events (up to 100 dates).
  • Resource + staff scheduling to avoid conflicts.
  • QR-based check-in for attendees.
  • Automated email confirmations & reminders.
  • Stripe payments for tickets, add-ons, and extras.
  • Sub-resources for identical rooms or equipment.
  • Booking Page customisation for branding.

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Wow Features (Actually Available)

  • Auto-offer waitlists send claim links to the next attendee.
  • QR check-in updates attendance in real-time.
  • Multi-booking carts let clients buy multiple event tickets in one checkout.
  • Overnight durations for multi-day retreats or festival stays.
  • Tracked units prevent double-booking across identical equipment or rooms.

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Core Messages

  • Sell tickets, track attendance, and manage spaces from one calm system.
  • Prevent double-bookings with unified resource and staff scheduling.
  • Use modern QR check-ins for a smooth door experience.
  • Offer multiple ticket types and let Oskar manage capacity.
  • Stay in control of payments and refunds in a clean, organised dashboard.

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Learn More

For an end-to-end venue solution, explore: