Skip to main content

​
Who It’s For

Retreats, boutique lodges, surf camps, yoga retreats, wellness programmes, adventure camps — any hospitality business offering fixed-date packages that bundle accommodation with classes, activities, or treatments.

​
Key Challenges & Needs

  • Selling multi-day retreat packages with limited room availability
  • Letting guests choose room types (single, double, bunk)
  • Ensuring room resources are blocked correctly for the entire retreat duration
  • Managing instructors, therapists, studios, and activity spaces
  • Handling deposits, balances, and upsell extras
  • Giving guests clear communication before arrival
  • Coordinating daily schedules of yoga, workshops, surf lessons, or activities

​
1. Start with the AI Setup Agent

Describe your retreat in a single sentence:
“We run a 6-day surf & yoga retreat with 12 rooms and daily classes.”
“We host a 3-day wellness retreat with workshops and optional massages.”
Oskar generates a draft setup with rooms, sample events, demo services, and a basic booking page. When the preview looks right, click Proceed with this setup.

​
2. Add Rooms and Room Types

Create your accommodation options in
Left Menu → MANAGE → Resources. Choose one of two approaches:

​
a. Individual rooms

  • Room 1
  • Room 2
  • Room 3
  • …

​
b. Room types using Sub-Resources or Tracked Units

  • Single Room → 4 units
  • Double Room → 3 units
  • Shared Bunk Room → 6 units
  • Ocean View Suite → 2 units
This ensures Oskar can block exactly one unit when a guest selects that room type.

​
3. Create Your Retreat as an Event (the key step)

Go to
Left Menu → MANAGE → Events
and create a fixed-date retreat. Example:
  • “7-Day Surf Camp — June 10–16”
  • “Spring Yoga Retreat — April 12–18”
Inside each event:

​
a. Add pricing options

Each pricing option represents a room category or stay type, such as:
  • Single Room — 1 person
  • Double Room — 2 persons
  • Shared Bunk Bed — 1 person
  • Oceanfront Suite — 2 persons

​
b. Block resources (rooms) directly from the pricing option

This is the special Retreat/Camp feature. For each pricing option, assign:
  • Which room type it should reserve
  • How many units it should block
  • How long it should block the room (the duration of the retreat)
This ensures:
  • When someone books the “Shared Bunk Room” option → 1 bed is removed from availability
  • The same event can offer both “Single Room” and “Shared Room” options
  • A fully booked room type disappears automatically from the booking page

​
c. Add optional extras

Such as:
  • Airport pickup
  • Surfboard rental
  • Massage treatment
  • Spa upgrade
  • Extra night stay
Extras are shown at checkout if enabled in the event.

​
4. Add Classes, Workshops, or Activities (Optional)

If your retreat includes scheduled sessions: Go to
Events & Classes → Add Class
and create items such as:
  • Daily Yoga (recurring sessions)
  • Surf Lessons
  • Meditation Workshop
  • Beach Hike
  • Breathwork Session
Guests can register for these separately if you want, or you can simply list the programme in the retreat description.

​
5. Add Services for Private Sessions (Optional)

Use
Services
for one-on-one treatments that guests can book during the retreat:
  • 60-min Massage
  • Private Coaching Session
  • 1:1 Surf Lesson
  • Personal Training
  • Reiki Treatment
Assign staff and rooms so availability syncs automatically.

​
6. Payments, Deposits & Balances

Go to
Organization Menu → Settings → Payment & Checkout You can:
  • Enable Stripe for online payments
  • Require full payment or deposit only
  • Set tax rules and currency
  • Allow offline payments if needed
Each retreat booking creates a normal order with its own payment flow.

​
7. Guest Communication & Forms

In
Settings → Notifications
you can automate:
  • Booking confirmations
  • Pre-arrival emails
  • What to bring / how to prepare
  • Schedule reminders
For guest details, use:
  • Custom Fields (general info)
  • Intake Forms (retreat-specific info)
Collect things like:
  • Dietary needs
  • Allergies
  • Experience level (yoga, surf)
  • Roommate preferences
  • Travel info

​
8. Coordinate the Full Retreat Schedule

Use the Calendar to manage:
  • Room occupancy (night-by-night)
  • Daily classes
  • Treatment sessions
  • Instructor availability
  • Cleaning buffers
For multi-day stays, Oskar automatically blocks the correct nights.

​
9. Publish & Test Your Booking Page

Open
Booking Page Setup
to style and preview your page:
  • Upload your banner image
  • Modify section titles
  • Reorder services and events
  • Check how pricing options display
  • Make a test booking to ensure resource-blocking works
Share your link or embed it on your website.

​
Key Oskar Features for Retreats

  • Event-based packages with room-blocking pricing options
  • Multi-night stays via Nights duration
  • Automated resource blocking for room types or beds
  • Extras and add-ons at checkout
  • Group classes, workshops, and activities
  • Private sessions during the stay
  • Deposits, balances, and flexible payments
  • Automated communication before and after arrival
  • Calendar view for rooms + classes + treatments
  • Staff scheduling and permissions

​
Wow Features

  • Rooms blocked automatically based on the pricing option selected
  • Room types with multiple units (Single, Double, Bunk)
  • Events that act as full retreat packages
  • Add-ons and upgrades built directly into the retreat checkout
  • Recurring retreats duplicated with a single click
  • Beautiful booking pages with multi-booking support
  • Guest forms and dietary/experience collection
  • Unified calendar for rooms + classes + treatments

​
Core Messages

  • Sell retreat packages the way guests expect — clear, flexible, and room-based
  • Prevent overbookings with automated room blocking
  • Run everything from one calm, AI-powered system
  • Add classes, treatments, and upsells seamlessly
  • Create unforgettable guest experiences with automated communication
  • From booking to check-out, Oskar keeps your retreat flowing smoothly

​
Learn More

See related guides: