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Who It’s For

Language schools, private tutors, academies, coaching centres, training providers, and anyone running structured learning programs, workshops, or classes.

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Key Challenges & Needs

  • Scheduling classes, rooms, labs, and instructors without conflicts.
  • Handling registrations and payments that normally come through email, phone, or spreadsheets.
  • Managing recurring classes or multi-session courses.
  • Coordinating instructor availability across multiple subjects or locations.
  • Collecting student details before classes begin.

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1. Start with the AI Setup Agent

Chat with Oskar and describe your school or program — for example:
“I run a language school with five instructors, four classrooms, and evening classes for adults.”
Oskar creates a draft setup with classrooms, instructors, services, and events, and shows a live preview of your booking page.

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2. Refine your setup

Rename instructors, adjust class titles, and upload your logo or cover image.
When the preview feels right, click Proceed with this setup to publish your base system.

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3. Add classrooms (as Resources)

In Resources, create:
  • Classrooms
  • Labs
  • Practice rooms
  • Any bookable space
Set availability, breaks, and blocked times in Schedule & Availability.
For identical rooms (e.g., 10 music rehearsal booths), use Sub-Resources.

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4. Add instructors (via the Staff module)

Add teachers, tutors, or assistants in Staff:
  • Add name, photo, and contact details
  • Set availability, working hours, and blocked times
  • Assign which services or classes they can deliver
When linked to services, instructors appear automatically as bookable staff options on the Booking Page.

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5. Schedule group classes and courses

Use Events & Classes to create:
  • Single or recurring classes (up to 100 dates)
  • Multi-session workshops
  • Limited-capacity courses
  • Different ticket types (e.g., “Standard / Materials Included”)
Enable a waitlist so students can join when classes become full. For 1:1 tutoring or coaching, use Services instead.

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6. Collect participant details

Use Intake Forms to gather:
  • Student level (beginner / intermediate / advanced)
  • Requirements (e.g., materials, accessibility)
  • Emergency contacts
  • Any pre-class details
Forms sync directly into customer profiles.

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7. Set up payments

In Organization Menu → Settings → Payment & Checkout, connect Stripe for online payments. Inside each service or event’s Payment & Checkout tab:
  • Require deposits or full payment
  • Add taxes or fees
  • Enable offline payment options
This ensures smooth enrollment and reduces unpaid reservations.

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8. Support hybrid or multi-day formats

For online lessons, simply place Zoom/Teams links in the event description.
For overnight courses, camps, or retreats, use Overnight durations to block nights correctly.

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9. Publish and share your Booking Page

Customise your layout, colours, and images under
Organization Menu → Customize Booking Page. Share your public Booking Page via:
  • Link
  • QR code
  • Website embed
Test a booking before going live to ensure the flow is smooth.

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Key Oskar Features

  • Events for classes, workshops, and course series
  • Recurring schedules (up to 100 future sessions)
  • Dedicated Staff module for instructors
  • Classroom and space management via Resources
  • Stripe payments, deposits, and offline options
  • Waitlists with automatic claim links
  • Intake forms for collecting student information
  • Customizable Booking Page layout and branding

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Wow Features

(All features below are real and safe to list.)
  • Automatic waitlist claim emails for full classes
  • Multi-booking for families booking multiple lessons
  • Overnight bookings for camps or residential courses
  • Sub-resources for identical classrooms or rehearsal booths
  • Real-time availability across teachers and rooms

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Core Messages

  • Run classes, tutoring, and workshops without scheduling chaos.
  • Let students book and pay instantly — no emails or spreadsheets.
  • Manage instructors and classrooms clearly with dedicated modules.
  • Collect the info you need upfront through integrated forms.
  • Focus on teaching — Oskar handles the admin.

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Learn More

Explore how Oskar helps education providers of all sizes: