Skip to main content
Looking for a complete setup guide?
For managing courses, instructors, and classrooms, see Education & Training.
For campus libraries or student service centres, explore Public & Citizen Services.

​
Who It’s For

Universities, colleges, academies, and campus administration teams managing lecture halls, seminar rooms, labs, equipment, and academic events.

​
Key Challenges & Needs

  • Coordinating bookings across multiple locations, buildings, and departments
  • Managing lecture halls, labs, equipment, and faculty availability
  • Scheduling recurring classes, exams, and special events
  • Handling guest lectures, conferences, and external bookings
  • Keeping visibility clear across campuses and avoiding double-bookings

​
1. Add lecture halls, seminar rooms, and labs

Create your facilities under
Left Menu → MANAGE → Resources. Use the Groups tab to organise resources by:
  • Campus (“North Campus”, “Arts Campus”)
  • Building (“Engineering Building”, “Library Complex”)
  • Department (“Chemistry Labs”, “Business Faculty Rooms”)
For identical labs or spaces, use Sub-Resources to manage availability efficiently.

​
2. Define bookable services

In
Services,
create bookable items such as:
  • “Lecture Hall Booking – 2 Hours”
  • “Seminar Room Reservation”
  • “AV Equipment Rental”
  • “Lab Session (Chemistry/Engineering)”
Assign each service to the appropriate spaces so availability stays in sync.

​
3. Schedule academic events

Use
Events & Classes
for structured or one-time academic sessions:
  • Guest lectures
  • Workshops
  • Student orientation sessions
  • Academic conferences
  • Research presentations
Set capacity, dates, and waitlists as needed.

​
4. Manage equipment & special assets

Add projectors, cameras, lab tools, or VR kits as resources.
For multiple identical units:
  • Use Tracked Units to assign a specific device to each booking
  • Keep usage and availability transparent across departments

​
5. Organise campus-wide availability

Use the
Calendar
to view all spaces, labs, and events:
  • Timeline view for parallel room usage
  • Day/Week/Month for faculty and departmental planning
  • Filters for campus, department, or resource type
Admins can adjust bookings instantly and prevent conflicts.

​
6. Assign roles & permissions

Through the
Staff
module:
  • Give building managers access only to their rooms
  • Allow faculty to book classrooms for their courses
  • Limit finance or admin access as needed
Role-based permissions ensure faculty and staff see only what they should.

​
Key Oskar Features

  • Real-time scheduling across multiple buildings and campuses
  • Sub-resources and tracked units for labs and equipment
  • Recurring events for semester planning
  • Centralised calendar with filters for departments, buildings, and resource types
  • Role-based permissions for faculty and administrators

​
Wow Features

  • Smart resource grouping for multi-campus visibility
  • Equipment tracking with assigned units
  • Instant room conflict prevention
  • QR-code check-in for conference or event attendance
  • Seamless mix of lectures, labs, workshops, and equipment rentals in one system

​
Core Messages

  • Manage academic facilities, equipment, and events from one unified system
  • Keep schedules coordinated across campuses with real-time visibility
  • Empower faculty to self-book securely with permissions
  • Reduce conflicts and double-bookings instantly
  • Streamline administrative workflows for modern campus operations

​
Articles on our blog that may be of interest