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Who It’s For

Bike rental shops, scooter fleets, camper vans, car rentals, boat rentals, sports equipment, tool hire, and any business renting out physical assets.

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Key Challenges & Needs

  • Preventing double bookings across identical units (bikes, scooters, kayaks, tools).
  • Tracking availability for multi-day and overnight rentals.
  • Managing add-ons such as helmets, lock kits, or accessories.
  • Taking payments online or in person.
  • Collecting required customer details (e.g., license info).
  • Ensuring calendars stay clean and accurate as units go out and come back.

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1. Inventory your fleet

Add all vehicles or equipment as resources in
Resources. For identical items (e.g., “Bike 1–10” or “Kayak #1–#12”), use
Sub-Resources (tracked units).
Oskar will automatically assign one specific unit to each booking and prevent double-booking.

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2. Define rental services

In Services, create the rental options you offer, such as:
  • “Bike – 1 Hour Rental”
  • “E-Scooter – Day Pass”
  • “Kayak – Half Day”
  • “Camper Van – Nightly Rental”
Set duration, pricing, and assign the relevant fleet resources.
Link accessories (e.g., helmet, paddle, lock) as extras so clients can add them during checkout.

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3. Support overnight and multi-day rentals

For campers, boats, or long rentals, set duration to Nights:
  • Go to MANAGE → Services → [Service] → Booking Duration
  • Choose Nights
Oskar automatically blocks all nights until departure day, allowing back-to-back stays without overlap.

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4. Collect required customer details

Use Intake Forms or custom fields in
Settings → Custom Fields to collect:
  • Driver license number
  • Upload of ID (if needed)
  • Height/size (for bikes)
  • Pickup instructions or notes
The answers are saved in the client’s profile in
Customers.

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5. Set up payments

In Payments:
  • Connect Stripe for online payments
  • Or use offline payments (cash, transfer) if Stripe isn’t connected
  • Add taxes and currency
  • Issue refunds from MANAGE → Orders
Note: Oskar currently supports standard payments and refunds — not security deposits or pre-authorisations.

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6. Manage pickups and returns

Use the Calendar to see which units are:
  • Booked
  • In use
  • Returned
  • Available for the next booking
Use Timeline View for a clean overview when managing many identical units.

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7. Schedule maintenance

To block times for repairs, cleaning, or inspection:
  • Open the resource
  • Add blocked times in Schedule & Availability
  • These blocks appear in the calendar and prevent new bookings

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Key Oskar Features

  • Accurate unit tracking through sub-resources (no double bookings).