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Manage your internal users, roles, and access levels

Oskar now makes it easy to manage your internal team directly within the platform. Instead of handling staff only as bookable resources, you can now invite real user accounts, assign roles, and control what each person can see and do in your workspace. This feature gives your team structured access — whether you’re sharing your calendar with a colleague, adding a manager to oversee bookings, or giving an assistant permission to manage events.

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Where to Find It

You’ll find everything under Left Menu > MANAGE > Staff.
This new section shows a list of all invited team members, their roles, and current access status.
Staff Management Oskar Web

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How to Invite a Team Member

  1. Go to Left Menu > MANAGE > Staff.
  2. Click the yellow Invite Staff Member button (top right).
  3. Fill in the following details:
    • Name – The person’s full name as it should appear in Oskar.
    • Email Address – Where the invitation will be sent.
    • Location / Workspace – Assign the person to the correct branch or location if you manage multiple.
  4. Choose the Role (see below).
  5. Click Send Invitation.
The invited user will receive an email from Oskar with a link to set a password and activate their account. Once confirmed, they can log in at https://app.oskaros.com/ and will see only the sections they have permission to access.

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Roles & Permissions

Role Management Oskar Web
Each staff member can be assigned one of three roles:
RoleAccess LevelTypical Use Case
OwnerFull administrative rights, including billing, organization settings, and deletion of the account.Founders or business owners.
ManagerNearly full rights: can manage all resources, events, and staff but cannot delete the organization.Studio or team leads.
StaffLimited access: can manage only assigned resources, events, or colleagues.Instructors, assistants, or part-time team members.
For Staff roles, you can fine-tune access even further:
  • Decide which resources or colleagues the user can manage.
  • Optionally grant permission to manage events or courses.

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Example

“Invite Emma (emma@sunnyyoga.com) as Staff for our ‘Morning Flow’ classes and let her manage only her own bookings and class events.” Emma will receive her invitation email, set her password, and log in to manage her assigned schedule — without seeing other instructors’ calendars.

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Managing Invitations

  • Resend Invite – If a user didn’t receive the invitation email, select their name in the staff list and click Resend Invite.
  • Revoke Access – To remove a user’s access, select them and click Revoke Access. Their account will be deactivated immediately, while historical bookings remain untouched.

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Migrating Existing Staff Resources

If you previously added team members as Resources (e.g., “Anna, Yoga Instructor”) without giving them login access, you can now migrate them into full user accounts:
  1. Go to Left Menu > MANAGE > Resources.
  2. Select the staff resource.
  3. Click Invite to Oskar.
  4. The resource will receive an invitation email and, once accepted, will automatically link to their existing resource profile — keeping all availability, bookings, and event data intact.

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Pro Tips

  • Give Managers access when you trust them to oversee daily operations but still want to have the full control over your account.
  • For temporary instructors or freelancers, assign the Staff role and restrict them to specific resources or events.
  • Use Revoke Access when contracts end — it’s instant and keeps data safe.