> ## Documentation Index
> Fetch the complete documentation index at: https://help.oskaros.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Coworking & Offices

> Blueprint for coworking spaces, office centres, and shared workspaces.

### Who It’s For

Coworking spaces, shared offices, serviced offices, meeting rooms, and flexible workspace providers.

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### Key Challenges & Needs

* Managing hourly, daily, or weekly bookings for desks and rooms
* Keeping multiple meeting rooms and shared spaces conflict-free
* Handling add-ons like coffee, equipment, or parking
* Managing different resources (desks, rooms, equipment, staff) in one platform
* Clear, reliable scheduling across the whole workspace

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### Recommended Oskar Setup

#### 1. Start with the AI Setup Agent

Tell Oskar what you offer — for example:

> “We run a coworking hub with 20 desks and three meeting rooms.”

Oskar creates your first draft with resources, service types, and a live preview of your booking page.

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#### 2. Refine Your Setup

Rename desks or rooms, upload your logo or cover image, and adjust your pricing.\
When everything looks right, click **Proceed with this setup**.

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#### 3. Define Desks, Rooms & Shared Areas

Go to **Left Menu → MANAGE → Resources**:

* Add each **desk**, **meeting room**, or **shared space** as a resource
* Use **categories** to group similar rooms
* Use **sub-resources / tracked units** for identical desks (“Desk 1–20”)
* Set **availability**, **time-off**, and **maintenance blocks** under *Schedule & Availability*

This ensures every desk and room has clean, conflict-free scheduling.

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#### 4. Create Services and Pricing

In **Left Menu → MANAGE → Services**, create bookable options such as:

* “Hot Desk – Day Pass”
* “Meeting Room – 1 Hour”
* “Quiet Room – 2 Hours”
* “Podcast Studio – 1 Hour”

Link each service to the appropriate desk or room resources.

You can also add **extras** (e.g., projector, locker, coffee) using the **Extras** section inside the service.\
Extras automatically update the booking total.

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#### 5. Add Events & Community Sessions

Use **MANAGE → Events** to promote:

* networking events
* workshops
* member meetups
* community talks

Events can have:

* images
* capacity
* multiple ticket types
* recurring schedules (up to 100 dates)
* optional **waitlists**
* optional **QR check-ins**

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#### 6. Enable Payments

Go to **Organization Menu → Settings → Payment & Checkout**:

* Connect **Stripe** for online payments
* OR use offline payments (cash, bank transfer)
* Configure tax rules
* Set cancellation policies inside each service under **Payment & Checkout**

Clients can pay when booking, or you can take payment on arrival.

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#### 7. Share & Test Your Booking Page

Preview your booking page, try booking a desk or room, and confirm:

* availability
* pricing
* confirmation email
* QR code (if enabled)

Then share your page using:

* the public link
* QR codes
* embed snippet for your website

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### Key Oskar Features

* Clear availability for desks, rooms, and shared spaces
* Easy scheduling with multiple calendar views (day, week, month, timeline)
* Sub-resources / tracked units for identical desks
* Add-ons and extras for upselling or equipment
* QR code check-ins for events or certain services
* Multilingual booking pages
* Automated reminders and confirmation emails

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### “Wow” Features (All Supported Today)

* QR check-in for workshops or room bookings
* Waitlists for fully booked events
* Live, real-time availability via the Calendar timeline
* Multi-booking cart for booking multiple rooms or passes in one checkout
* Sub-resources for fast management of dozens of identical desks

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### Core Messages

* Manage desks, rooms, and events from one calm, central dashboard.
* Give clients a clean booking experience with real-time availability.
* Add extras and services to increase revenue.
* Use events to build community and engagement.
* Keep everything organised with simple schedules and automated reminders.

***

### Learn More

For a deeper look at workspace setup, see:

* **[Coworking Space Booking Software](https://www.oskaros.com/use-cases/coworking-space-booking-software)**
* **[Desk Booking System](https://www.oskaros.com/use-cases/desk-booking-system)**
* **[Online Booking Software for Coworking Spaces](https://www.oskaros.com/use-cases/online-booking-software/coworking-space-booking-software)**