> ## Documentation Index
> Fetch the complete documentation index at: https://help.oskaros.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Events & Courses

> Schedule group sessions with fixed times, clear capacity, and powerful waitlist options.

Events are **fixed-time group sessions** with limited spots — perfect for classes, workshops, retreats, tours, or recurring courses.\
You can create and manage them under:\
**Left Menu → MANAGE → Events**

***

## Create an Event

Click **+ Add Event** to set up your session. You’ll configure:

### **1. Name**

Give your event a clear, recognizable title.\
Examples: *“Yoga Flow”*, *“Beginner Photography Workshop”*, *“Intro to Tennis”*

### **2. Icon or Image**

Add a visual to help clients quickly recognize your event.

### **3. Description**

Explain what the event is about (up to 500 characters).\
Examples: *“Beginner-friendly. Bring your own mat.”*

### **4. Pricing**

Choose between:

* **Single-price events** (e.g., 20 spots at \$15)
* **Tiered ticketing** (e.g., *VIP $25*, *General $15*)\
  Set price to **\$0** for free events.

### **5. Resources**

Assign who or what runs the event:

* Instructor or staff member
* Room or studio space
* Equipment (optional)

Use **Advanced Settings → Organizer Field** to display labels like **“Led by Anna”** on the Booking Page.\
Read more: [Organizer Field](https://help.oskaros.com/guides/deep-dives-and-how-tos/organizer-field)

### **6. Location**

Add a physical address or a digital link (Zoom, Google Meet, etc.).

### **7. Dates**

Add a single date or up to **100 recurring dates** for classes and repeating sessions.

### **8. Advanced Settings**

* Enable or disable instant booking
* Add organizer labels
* Customize visibility and order

### **9. Payments**

Toggle Stripe payments on/off or keep the event free.

### **10. Visibility on Booking Page**

Review visibility under:\
**Top Left Menu → Customize Booking Page → Events**

***

## Waitlist Management

Never lose potential clients when events sell out.\
Enable waitlists to let clients **queue instead of hitting a dead end**.

<Frame>
  <img src="https://mintcdn.com/oskarossoftwaregmbh/qk1sOwKGgqcvgqLL/images/JoinWaitlist.png?fit=max&auto=format&n=qk1sOwKGgqcvgqLL&q=85&s=f5251d59151da12497df45e019646ffe" alt="Join Waitlist Pn" width="2322" height="1102" data-path="images/JoinWaitlist.png" />
</Frame>

### **How to Enable the Waitlist**

Go to:\
**Left Menu → MANAGE → Events → \[Your Event] → Payment & Checkout**\
Toggle **Enable Waitlist**.

### Options You Can Configure

* **Waitlist capacity**\
  Set the number of people who can queue (use **0** for unlimited).
* **Auto-offer from waitlist**\
  When a spot opens:
  * Oskar automatically sends a **claim link**
  * First in line receives first offer (FIFO)
  * Each client gets **12 hours** of exclusive access to book before the spot goes public again

If auto-offer is turned **off**, you can manually:

* Issue claim links
* Resend them
* Expire them

### Admin View: Managing the Waitlist

Open your event or any specific occurrence.\
At the top, in the **Booked Slots** panel, click **Waitlist** to view or manage all queued clients.

<Frame>
  <img src="https://mintcdn.com/oskarossoftwaregmbh/06LawVWMX75PavfT/images/WaitlistAdminView.png?fit=max&auto=format&n=06LawVWMX75PavfT&q=85&s=28b99f8d4286651e6cd6c4e2501f356f" alt="Waitlist Admin View Pn" width="3024" height="1520" data-path="images/WaitlistAdminView.png" />
</Frame>

***

### **Checkpoint**

✔ Waitlist enabled?\
Then clients always have a path forward — even when your event is full.

***

## Improved Event Management

Enhanced tools for large series and history.

### Series-Level Pagination

Navigate long recurring series (e.g., 100+ dates) with clear page counts and navigation jumps.

#### Quick Start

| Feature    | Use                                            | Path                              |
| ---------- | ---------------------------------------------- | --------------------------------- |
| Pagination | Jump between date blocks (e.g., 1–50 / 51–100) | Events list → Page controls       |
| Counts     | View total number of occurrences               | Series header (e.g., “75 of 100”) |

### Cumulative Past Events Pagination

Review historical classes or sessions efficiently with date-range based pagination — prevents slow loading when you have years of history.

### Enhanced Deletion

* **Safe logic**: Prevents deleting events with future bookings or approved payments.
* **Granular options**: Delete **single occurrence**, **all future events**, or **entire series**.
* **Confirm prompts** ensure no accidental data loss.

### Timezone-Accurate Date Picker

Ideal for global teams. Automatically detects and applies the timezone of the assigned resource or organizer.

#### Tips for Large Series

* Use **bulk edit** at the series root to update all future dates.
* Archive past dates using filters to keep your dashboard clean.
* For multi-week or repeating programs, see\
  **[Recurring Bookings](/documentation/bookings-and-scheduling/recurring-and-overnight-bookings)**.

\[Screenshot: Paginated Events List with Timezone Dropdown]