> ## Documentation Index
> Fetch the complete documentation index at: https://help.oskaros.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Staff

> Invite team members, set permissions, and manage their availability.

Your team is the heart of your business.\
The **Staff** module lets you add colleagues, assign what they can manage, and set when they’re available — giving them autonomy while keeping you in full control.

***

## Why It Matters

* **Empower your team** — Give each staff member the access they need without exposing sensitive data like billing or pricing.
* **Prevent conflicts** — Each person has their own schedule, so Oskar automatically avoids double-booking them for overlapping appointments.
* **Stay accountable** — Every action is logged, so you always know who created, changed, or cancelled a booking.

***

## Core Features

* **Roles & Permissions** — Choose between **Owner**, **Manager**, and **Staff**.
  * *Owner*: Full access to everything (ideal for business owners or admins).
  * *Manager*: Can create and manage bookings, resources, and customers but not billing or subscription settings.
  * *Staff*: Can view and manage only their assigned resources and services.\
    Use the **Access Control** tab to fine-tune who can view, create, edit, or cancel bookings.

* **Invites & Linking** — Add colleagues using **Invite staff member**.\
  You can invite them to an existing staff resource or create a new one during setup.\
  Enter their name, email, and phone number, assign a role, and decide whether they can manage events.\
  Oskar sends them a secure welcome email with login instructions.

* **Assignments & Resources** — Link each staff member to the rooms, equipment, or services they deliver.\
  For example, assign *Sarah* to *Studio A* and *Massage Therapy*.\
  You can later update or remove access anytime via the **Access Control** tab.

* **Availability & Time Off** — Set individual working hours and block out holidays, lunch breaks, or sick leave.\
  Use **Add Time Block** to mark unavailable dates (e.g. *July 3–10: Vacation*).\
  Oskar automatically removes these slots from the booking page.

* **Booking Capacity** — Define how many bookings a staff member can handle simultaneously.\
  Choose **Single Booking** for one-on-one sessions or **Shared Booking** when several clients can join the same slot (e.g. classes or group workouts).

* **Profiles** — Add a photo, bio, and specialisations to personalise the booking experience.\
  Clients can select staff based on expertise, style, or availability.

* **Notifications** — Choose which emails each staff member receives — new bookings, cancellations, payments, or daily digests.\
  Each user can also adjust their own notification settings from their profile.

* **Account Management** — Invite, resend invitations, deactivate, or delete accounts.\
  Deactivated users retain historical data but lose access.\
  Published staff appear on your booking page; drafts or inactive users remain hidden.

***

## Step-by-Step

1. **Open Staff** from the left menu.\
   You’ll see all team members with their status (Active, Inactive, or Published) and their assigned locations.

2. **Invite a new staff member.**\
   Click **Invite staff member**, enter first and last name, email, and (optional) phone.\
   Select their role (Owner, Manager, or Staff) and toggle event management if relevant.\
   If the person already exists as a staff resource (e.g. created via the AI Setup Agent), select **Invite to existing staff resource**.

3. **Assign resources.**\
   During the invite or later via **Access Control**, select which resources this person can manage.\
   Search or select all as needed.\
   For staff roles, you can also enable event management rights.

4. **Link services & set capacity.**\
   After inviting, open their profile → **Assigned Services** to connect them with services they deliver.\
   Under **Booking Capacity**, choose Single or Shared and define how many clients per slot.

5. **Define schedule & availability.**\
   Under **Schedule & Availability**, set recurring working hours (e.g. Mon–Fri 08:00–17:00).\
   Add **Time Blocks** for holidays or absences.\
   Greyed-out days appear automatically on your calendar.

6. **Publish their profile.**\
   In **Basic Information**, add a name, short description, and photo.\
   Toggle **Publish Resource** to make them visible on your booking page.\
   Add location and group for better organisation.

7. **Send & manage invitations.**\
   Once ready, click **Send invite**.\
   Oskar emails your colleague with login details.\
   They accept, set a password, and start managing their bookings.\
   You can resend, deactivate, or delete invitations anytime via the three-dot menu.

8. **Adjust permissions & notifications.**\
   Edit roles, access rights, services, capacity, or notifications anytime — changes apply instantly.

***

With your team set up, you can delegate confidently.\
Oskar keeps schedules synchronised, permissions clear, and accountability effortless — so you can focus on growth.